Desk booking for the hybrid office.
Find the right space. Bring your team together.
Book a desk
Find flexible workspaces by time, location and category. Smart Quick Booking suggests available resources for your working day.
Reserve meeting rooms
Plan meetings or book a room on the spot. Resource information helps you choose the right equipment for your needs.
Plan time together
Find colleagues by name or department and add them to bookings. Keep track of your appointments in your personal overview.
From an available desk to a booking.
Smart Quick Booking makes choosing easier.
Select a time, location and resource category. The Booking Assistant helps you find suitable available desks and rooms. Photos and equipment information help you make your choice.
- Change or cancel bookings and invite participants
- Extend active reservations when availability allows
- See booking updates in real time
- Plan recurring events with series bookings
AI Assistant: help with your booking.
Find suitable resources with fewer inputs.
The AI Assistant helps you find and book desks and rooms. Start with what you need: when you want to book, at which location and what type of resource you need. Your request guides the selection for your office day.
See your floor plan. Book directly on the map.
See where your desk is and which resources are available.
The graphical view shows rooms and desks within your office. Select a resource directly on the floor plan, review its details and book your preferred space. Colour coding helps distinguish available and occupied resources.
Filter resources
Narrow your selection by time, location and resource category to find a desk, meeting room or parking space for your visit.
Review before booking
Photos and equipment details help you compare resources and choose a space that suits your work or meeting.
Select and book directly
Use the floor plan to orient yourself and choose your space in context, for example within your preferred office area.
Check in, check out and extend bookings.
Keep your reservation flexible as your day changes.
Check in on arrival
Confirm that you are using your booked resource directly in the app.
Finished early? Check out.
End your session with check-out and release the resource for further use.
Need more time? Extend your booking.
Adjust the duration of an active reservation. Sparo checks availability before confirming the extension.
HXA Sparo on desktop, tablet and smartphone.
Your office day, on the device that suits you.
Desktop PWA
Use HXA Sparo on your computer as a Progressive Web App (PWA). The spacious dashboard displays your daily overview, company news and People Finder side by side.
Tablet
On a tablet, keep resources and bookings in view with a layout adapted to touch interaction, at your desk or around the building.
Mobile app
On your smartphone, Sparo accompanies your office day: find resources, manage bookings and look up colleagues. The app is available for iOS and Android.
Company news and People Finder. Stay connected.
The Sparo dashboard connects your schedule with company life.
Company News Stream
Read company news and important announcements directly on the dashboard, where employees plan their office day.
People Finder
Find colleagues by name or department, view their profile and availability, and add them directly to a booking.
My Bookings
See appointments and resource reservations in your personal calendar. Change or cancel bookings and invite additional participants.
Microsoft 365 at the heart of workplace booking.
Exchange Online, Outlook and Microsoft Entra ID.
HXA Sparo extends resource planning in Microsoft 365 and Outlook. Exchange Online and Exchange Hybrid connect your desk and room calendars to the app. We work with your IT team on the appropriate integration for your on-premises environment.
Sign in with Entra ID
Single sign-on lets employees use their existing Microsoft 365 account. Authentication is handled through Microsoft Entra ID.
Workspaces & other resources
Alongside meeting rooms, Sparo supports Microsoft Workspaces, desks, parking spaces and EV charging stations. Configure which resources can be booked in your organisation.
Resources & services
Room details, equipment information and additional services such as catering are available in the resource context. We configure the scope to suit your organisation.
Building controls
With connected HXA building automation, Sparo can control lighting and room climate. This requires the appropriate components and configuration.
Getting started with HXA Sparo.
From your company account to your first booking.
01 · Connect your environment
Register in the HXA.io portal and connect Microsoft Entra ID and Microsoft 365.
02 · Prepare user access
Import users, purchase Sparo licences and assign them to employees.
03 · Start using the app
Install the app, sign in with your Microsoft 365 account and book available resources.
Book a desk or room in three steps.
01 · Set your requirements
Choose the time, location and category for your booking.
02 · Find a resource
Compare availability and equipment, then select the right resource.
03 · Plan your office day
Manage your booking, invite participants and keep track of appointments.
Book on the go. See availability at the room.
HXA Sparo supports personal desk and room planning. HXA Room Booking complements room reservations with software and optional wall-mounted or desktop displays.
Desk sharing and HXA Sparo FAQs
How do employees sign in to Sparo?
Through Microsoft Entra ID and single sign-on with their existing Microsoft 365 account. The connection and licence assignment are prepared during setup.
What is HXA Sparo?
HXA Sparo is a desk and room booking app. It combines the search for available resources with personal planning, People Search and information for everyday office life.
How does Sparo support desk sharing?
Employees can choose and book available desks by time, location and category. This supports offices where workspaces are used flexibly.
Can I book meeting rooms with Sparo?
Yes. HXA Sparo supports both room and desk booking. Equipment and availability information helps you choose the right resource.
What is Smart Quick Booking?
You select a time, location and category. Suitable available resources are then suggested for you to choose and book.
Can I extend an active booking?
Yes. Active reservations can be extended when availability allows. Availability is checked before confirmation.
How does calendar integration work?
HXA Sparo uses Microsoft 365 with Exchange Online or Exchange Hybrid for resource planning and extends booking in Outlook. We work with your IT team to connect your specific Exchange environment.
Are services and building automation included?
Available services and building controls depend on your equipment and configuration. We agree the required HXA components and extensions with you.
What does the graphical floor plan offer?
View rooms and desks on a floor plan, see their occupancy status and select a resource to book. Filters for time, location and category narrow your search.
Can I check in and out in Sparo?
Yes. Check-in confirms you are using your reservation. Check-out ends the session and releases the resource.
How does the AI Assistant support booking?
The AI Assistant helps you find and book suitable resources based on your needs. A personal demo shows you the booking workflow.
Ready for a better-planned office day?
Discover how HXA Sparo fits your desks, rooms and workflows.
HXA Sparo on the go
