Arrive. Find your bearings.
Which meeting room is available? Which workspace will be used next? HXA Room Board brings resource availability together where people need it. Individual calendar entries become a shared overview of your office.
Make room availability easy to see.
Current occupancy
See which rooms and workspaces are available or occupied according to their calendars. A shared overview helps people find their bearings.
Upcoming bookings
See the next scheduled use as well. Understand which room suits your plans now and when it is needed again.
Directions in the building
Helpful navigation information supports the route to the right room. Particularly useful in lobbies, on office floors and in larger buildings.
Your calendars. One shared overview.
Built around Microsoft 365 and Exchange.
HXA Room Board uses existing calendars and room resources. The app integrates with Microsoft 365 and Exchange Online and supports cloud-only, hybrid and on-premises environments.
Microsoft Workspaces
Alongside traditional meeting rooms, it can display Microsoft Workspaces and desks. Your existing resource structure forms the basis of the occupancy overview.
We align the connection, permissions and resource display with your specific Microsoft environment.
A shared overview. Where it matters.
01 · Lobby & reception
See room availability on arrival. A central display helps employees and visitors find their bearings.
02 · Floors & team areas
Show meeting rooms and workspaces across an office area – where people decide which space to use next.
03 · Hybrid office
Make changing schedules visible. Room Board adds a shared overview to flexible workplaces and desk sharing.
Connect the overview with booking.
HXA Room Board is a display app without its own booking function. Combine the central overview with the right HXA solutions for booking rooms and desks.
Questions about HXA Room Board
What is HXA Room Board?
HXA Room Board is an app that centrally displays room and workspace occupancy. It shows current and upcoming availability and helps people navigate the building.
Can I book a room through Room Board?
No. Room Board provides an occupancy overview without its own booking function. Complementary solutions such as HXA Room Booking or HXA Sparo can handle reservations.
Which Microsoft environments are supported?
The app integrates with Microsoft 365 and Exchange Online. Cloud-only, hybrid and on-premises environments are supported. The specific connection is agreed for your environment.
Can it display workspaces as well?
Yes. HXA Room Board supports Microsoft Workspaces and desks alongside traditional room resources.
Where is a room occupancy display used?
Typical locations include lobbies, entrances, office floors and shared areas. The display provides a central overview of multiple rooms and workspaces.
Does Room Board show physical presence?
The overview uses calendar and resource information. Displayed occupancy therefore does not automatically represent a measurement of physical presence in a room.
Bring your rooms into view.
We help you select, plan and introduce the right solution. Together, we create the room overview that suits your building.